5 workers (formal and non) in training room discussing over high table

Accounting Specialist Position

This multi-faceted position will support both the finance team and the overall company. The position will collaborate with the organization’s Controller and play a key role in our daily operations by performing a wide variety of accounting and office functions.  The goal is to contribute to the overall efficient operation of the organization and help the company be fully aware of its financial condition and keep the office running smoothly. This will allow the company to be able to make the right decisions and accomplish long-term success.  


  • Process daily check deposits and ACH payment receipts
  • Review and process Accounts Payable invoices and employee expense reports
  • Process bi-weekly check run for AP and expense reports
  • Maintain current Accounts Receivable, resolve any discrepancies with customers, and collect outstanding AR
  • Enter new customers and vendors in QuickBooks and update customer/vendor information as needed
  • Process weekly billing for Professional Services from employee timesheets
  • Assist in preparation of bank account reconciliations
  • Assist in preparation of company audit materials and responses to tax inquiries
  • Prepare financial analytics as required to support the growth of the two companies
  • Post and process journal entries to ensure all business transactions are recorded
  • Assist in preparation of month-end journal entries and reconciliation
  • Assist with preparing monthly analytics and department reports
  • Assist in the preparation of monthly / yearly closings
  • Maintain written desk processes and procedures (Standard Operating Procedures) for position
  • Receive and sort daily mail/deliveries/couriers in a timely manner after delivery
  • Assist with maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Other duties as assigned


  • Associates degree in accounting or two years + of equivalent work experience
  • Two + years of accounting experience in AP and AR preferred
  • Strong computer aptitude and proficiency in Microsoft products - Word, Excel, PowerPoint, and Outlook.
  • High degree of accuracy and attention to detail with accurate numeric data entry
  • Self-starter who is comfortable working independently
  • Analytical, problem-solving mindset
  • Strong organizational and time management skills with the ability to multi-task
  • Strong communication skills and ability to work with all departments


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